EXPRESSION OF INTENT FOR ACTIVITIES IN IPY 2007-2008.

ONLINE SUBMISSION FORM

Submission for January  14, 2005 deadline

Please enter details and press 'SUBMIT'

1.0 PROPOSAL INFORMATION

1.1  Title of proposed activity


1.2   Acronym or short form title of proposed activity


1.3   Concise outline of proposed activity (400 words max)


1.4  Which IPY 2007-2008 theme(s)/target(s) will be addressed by the project
(one or more boxes can be ticked) (see Note 1)

Theme 1 – The current state of the polar environment
Theme 2 - Change in the polar regions 
Theme 3 - Polar-global linkages and teleconnections 
Theme 4 - Exploring new frontiers
Theme 5 -The polar regions as vantage points
Theme 6 - The human dimension in polar regions

1.5       What is the major target of the proposed activity (tick one box)

Natural or social sciences research  
Education/Outreach and Communication
Data Management 
Legacy
Other Targets

   1.6   What significant advance(s) in relation to the IPY themes and targets can be anticipated from this project? (100 word max)


   1.7   What international collaboration is involved in this project? (see Note 2) (50 word max)


2.0 FIELD ACTIVITY DETAILS

2.1  Outline the geographical location(s) for the proposed field activities (50 words max) (see Note 2)


2.2          Define the approximate timeframe(s) for proposed field activities? (mm/yyyy)

Arctic
Antarctic

2.3     What significant facilities will be required for this project? (50 words max) (see note 3 for guidance)


2.4     Will the project leave a legacy of infrastructure? (50 words max) ( see note 1)


2.5     How is it envisaged that the required logistic support will be secured?
 (tick one or more boxes)

Consortium of national polar operators

Own national polar operator

Another national polar operator

National agency

Military support 

Commercial operator 

Own support 

Other sources of support 

Further details ? (50 words max)

2.6   Has the project been "endorsed" at a national or international level

(50 words max) (see note 4)




3.0 PROJECT MANAGEMENT AND STRUCTURE

3.1     Is the project a short-term expansion (over the IPY 2007-2008 timeframe) of an existing plan, programme or initiative or is it a new autonomous proposal? 

New              Expansion of an existing or planned activity     

Further details (50 words max)

3.2  How will the project be organised and managed? (100 words max) (see note 5)


3.3      What are the initial plans of the project for addressing the education, outreach and communication issues outlined in the Framework document?

(50 words max) (see note 6)


3.4    What are the initial plans of the project to address data management issues (as outlined in the Framework document)? (50 words max) (see note 7)


3.5    How is it proposed to fund the project? (50 words max) (see Note 8)


3.6     Is there additional information you wish to provide? (100 words max)


4. PROPOSER DETAILS

4.1  Lead Contact for the Expression of Intent 

Title   
  

 First Name    
 Surname

Organisation

Address 1
Address 2
Address 3

Postcode or ZIP

 Country

Tel

Mobile
 		Fax
Email   Repeat Email

         

4.2  List other project members and their affiliation                           

Name

Organisation

 

 

 

 

Accompanying Notes for submission of IPY 2007-2008 Expressions of Intent

Note 1 – Expression of Intent activities can take a number of forms. 

a) They may address one or more of the IPY 2007-2008 themes and if so will be expected to have component activities  addressing education, outreach, data management and possibly legacy.  If ticking one or more themes it will not therefore be necessary to tick Education, Outreach & Communication, Data Management or Legacy in Question 1.5.

b) Equally the focus could be on one or more aspects of education, outreach and communicating the Polar Year, propose an activity that addresses data management or that explicitly leaves a legacy (such as building a new polar facility or establishing new systems).

Note 2 – The geographic locations need not be precise but logistic operators will want to broadly know where activities will occur, e.g. West Antarctic Ice Sheet, Weddell Sea, Svalbard, Greenland, etc. If you have more detail please supply.

Note 3 - This refers to major facilities and infrastructure and some examples (not comprehensive) are given below.

Ice-breaker  Multi-instrumented platforms Snow terrain vehicles
Ice strengthened research ship Helicopters  Existing field stations
Ship-based drilling capability Fixed wing geophysical platforms   New field station
Ship recovery of buoys etc Fixed wing transport aircraft Observatories
Submarines  Rockets  Fuel depots
Autonomous Underwater Vehicle  Satellites   Ice drilling capability
Remotely Operated Vehicle   Radars      

Note 4 - All IPY projects will ultimately be subject to assessment by National (and/or International) funding agencies.  However it will be important to establish coordination of IPY 2007-2008 at the national and international level.  Both National IPY Committees and International bodies supporting IPY 2007-2008 will have an important role in this.  Contact with these bodies may occur before January 14 2005 but should certainly take place before the June 2005 deadline.

Note 5 – The Joint Committee for IPY 2007-2008 will be overseeing Polar Year activities but will not be managing the individual projects.  It is anticipated that IPY projects will be self-managed, free-standing activities or be part of a planned or existing programme that has an established management structure.  The JC will need to be satisfied that all proposals have realistic plans for structuring and managing activities.  For the larger proposals the JC anticipates that a Project Steering Committee will need to be established.

Note 6 – It will be a requirement of IPY proposals that there is a clear plan for Education, Outreach and Communication (EOC) activities in the full proposal for the June 2005 deadline.  If initial ideas for EOC have been established these can be outlined in the Expression of Intent.

Note 7 – It will be a requirement of IPY proposals that there is a clear plan for the management of project data, including its early availability to the community, presented in the full proposal for the June 2005 deadline.  Initial ideas for data management should be outlined in the Expression of Intent, including which data organisations are likely to be involved, e.g. ICSU World Data Centres, Joint Committee for Antarctic Data Management, WCRP, etc.

Note 8 – It is anticipated that funding for IPY 2007-2008 will be primarily obtained through national funding agencies but in some cases will involve international funding agencies (e.g. European Union) and in some cases will come from private sources.  Certain projects will be part of programmes already funded and if so these can be identified here.