Expressions of Intent for IPY 2007-2008 Activities

Expression of Interest Details

PROPOSAL INFORMATION

IPY related publication, project and grey literature databases  (IPY related publication, project and grey literature databases)

Outline
The goal is to build up databases in each IPY country and to organize joint rules for material and information collecting. Databases will cover IPY realted publications, projects and historical “grey literature”. Databases will be linked to IPY www-sites and are available through IPY portals and are open and timely accessed. Datebases will be recorded with same format and searching can be done from several data bases at the same time. In each IPY country there should be one contact person for information collecting. Also there are needs to coordinating collecting, storing and dissemination IPY related information, planning of a cooperative information provision framework and rules of information provision. The goal is also to ensure that information collected and produced under the IPY is made available openly for the public. Databases: - Publication database would contain descriptions of all publications that result from the forthcoming IPY Program. - Project database lists all IPY related projects. The Registers in each country may contain information on all major public research projects and expeditions. -Grey literature database would intensify the recovery of relevant historical IPY information. That information would be located and transform to digital form.

What significant advance(s) in relation to the IPY themes and targets can be anticipated from this project?
Project will be information rescue and digital preservation effort. It can be extendedn to all IPY themes.

What international collaboration is involved in this project?
Intensify cooperation with the Polar and Barents Libraries cooperation with IPY related issues

FIELD ACTIVITY DETAILS

Geographical location(s) for the proposed field activities:
Scandinavia, Russia, US, Canada, Italy, Denmark, Germany and global

Approximate timeframe(s) for proposed field activities:
Arctic: n/a
Antarctic: n/a

Significant facilities will be required for this project:

Will the project leave a legacy of infrastructure?

How is it envisaged that the required logistic support will be secured?

Has the project been "endorsed" at a national or international level?
"Grey literature" has been discussed with Allaina M. Howard Librarian and Analog Data Archivist National Snow and Ice Data Center 449 UCB University of Colorado Boulder, CO 80309-0449 303-492-5774 http://nsidc.org Publication database with (ASTIS), Arctic Institute of North America, University of Calgary, Calgary, AB, Canada T2N 1N4 Phone: (403) 220-4036 Fax: (403) 282-4609 E-Mail: rgoodwin@ucalgary.ca Web: http://www.aina.ucalgary.ca/astis

PROJECT MANAGEMENT AND STRUCTURE

Is the project a short-term expansion (over the IPY 2007-2008 timeframe) of an existing plan, programme or initiative or is it a new autonomous proposal?
New
See 2.6.

How will the project be organised and managed?
In each IPY country there should be one contact person for information collecting. Coordinating of collecting, storing and dissemination of IPY related information, planning of a cooperative information provision framework and rules of information provision will be discussed later. The project ideais at very preliminary stage, we wish to have opinions form other countries.

What are the initial plans of the project for addressing the education, outreach and communication issues outlined in the Framework document?
Dissemination of publications, projects and literature is one part of IPY outreach, communication activities and promoting development.

What are the initial plans of the project to address data management issues (as outlined in the Framework document)?
The software and technical part of the project can be solved together with data management issues.

How is it proposed to fund the project?
At this stage each participating library and information service is reponsible of own expenses. External funding will e applied.

Is there additional information you wish to provide?
None

PROPOSER DETAILS

Ms Liisa Kurppa
Arctic Centre
Information Service
University of Lapland, Rovaniemi
96101
Finland

Tel: +358 16 341 2775
Mobile: +358 40 52 72 437
Fax: +358 16 341 2777
Email:

Other project members and their affiliation

Other Information